BYLAWS OF SURFSIDE TENNIS CLUB, INCORPORATED (C3989008)*
ARTICLE I – NAME
The name of this non-profit all-volunteer organization is Surfside Tennis Club, Incorporated (referenced herein as Surfside)
ARTICLE II – PURPOSE
As a community Tennis Association (CTA ID#922032596) of the United States Tennis Association (USTA), Surfside fosters national and international amateur tennis competition, especially in the greater California Estero Bay area. This corporation is a non-profit public benefit corporation and is not organized for the private gain of any person. It is organized under the Non-Profit Benefit Corporation Law for public and charitable purposes.
ARTICLE III – INCOME AND EXPENDITURES
ARTICLE IV – MEMBERSHIP AND DUES
ARTICLE V – BOARD
a) establishes policies and procedures for meeting the purposes of Surfside as defined in Article II.
b) reviews and approves the annual budget
c) plans and implements tennis competition and social events within the club.
d) plans and implements tennis and social events with other tennis-oriented groups
e) arranges facilities for club meetings, activities, and play.
3. The immediate past President may be an ex-officio member of the board and may vote on any business before the board.
ARTICLE VI – OFFICERS
1. Officers shall be President, Vice-President, Secretary, and Treasurer.
2. The President shall preside at all meetings, conduct the affairs of the club, make committee assignments, be an ex-officio member of all club committees, and arrange the time and place of meetings.
3. The Vice-President shall act for the President when absent and assist the President as needed. The Vice president coordinates with the Tournament Director to monitor tennis court conditions.
4. The Secretary shall record and retain a permanent record of the proceedings at all board and general meetings. The Secretary shall also receive and reply to all correspondence at the board’s request.
5. The Treasurer shall collect all dues and, with the help of the Secretary, advise members of delinquencies and terminations. The Treasurer shall maintain financial records and report to the board and membership. The Treasurer shall manage insurance, regulatory, and tax issues. The Treasurer shall propose an annual budget including current status, forecast of revenues, and itemized anticipated expenses.
ARTICLE VII – APPOINTIVE DIRECTORS
1. Appointive directors’ responsibilities include: Tournaments, Social, Membership, Editor, Historian, Central Coast Women’s Tennis League (CCWTL) and Webmaster
2. The Editor and Membership Director shall jointly publicize club activities and participation opportunities.
3. The Tournament Director shall work with the Vice-President and Social Director in organizing tournaments and post-tournament activities. The Tournament Director facilitates standard Saturday group tennis and coordinates routine court upkeep and maintenance.
4 The Social Director shall organize the annual holiday party and other social events.
5. The Editor shall publish, on a recurring basis, a newsletter containing news about club activities. The Editor shall also prepare any notices of special meetings.
6. The Historian shall keep a well-ordered scrapbook of club memorabilia, which shall be made available for general meetings and social events. Photos and photocopies shall be shared with the Webmaster. The Historian shall collect and store any records, documents, or chronicles created by retiring officers that may be valuable for future use.
7. The Membership Director shall prepare and distribute an updated list of all members in October of each year. The Membership Director shall also facilitate member recruitment and retention.
8. The CCWTL Director shall organize Surfside’s participation in the Central Coast Women’s Tennis League.
9. The Webmaster(s) shall maintain and update the club’s information on the club’s website. Attendance at Board meetings is optional at the discretion of the Webmaster(s)).
ARTICLE VIII – MEETINGS
ARTICLE IX – ELECTIONS
1. Election of officers shall be held during the annual meeting in April with installation in May.
2. The current board shall act as an elections committee to receive nominations and develop a slate of candidates that is announced at least two weeks before the annual meeting. Nominations may also be made from the floor at the annual meeting.
3. A majority vote of members present or represented by proxy will elect officers.
ARTICLE X – BYLAWS
*Surfside Tennis Club was formed in 1978, and the club’s first bylaws were drafted in February of that year. Over the years, the bylaws were revised several times and again in Fall 2016 to facilitate incorporation, as approved unanimously at a general membership meeting on December 3, 2016. Amendments were also approved at the 2020 and 2021 Annual Meetings. Article II.1. was amended at a general meeting on October 2, 2021, to meet the tax exempt standards of the CA Franchise Tax Board. Documents pertaining to the history of the club, including bylaws, are maintained in the club’s archives and on its website.