BYLAWS OF SURFSIDE TENNIS CLUB, INCORPORATED
ARTICLE I – NAME
The name of this non-profit all-volunteer organization is Surfside Tennis Club, Incorporated (referenced herein as Surfside)
ARTICLE II – PURPOSE
As a Community Tennis Association (CTA ID#922032596) of the United States Tennis Association (USTA) Surfside fosters national and international amateur tennis competition, especially in the greater California Estero Bay area. This corporation is a nonprofit public benefit corporation and is not organized for the private gain of any person. It is organized under the Nonprofit Benefit Corporation Law for public and charitable purposes.
1. Surfside is organized and operated exclusively for the purposes set forth in Article II hereof within the qualified amateur sports organization meaning of Internal Revenue Code section 501(c)(3) and California Revenue and Taxation Code 23701d by providing and maintaining public facilities at Los Osos Middle School to support and develop athletes for tennis competition.
2. No substantial part of the activities of Surfside shall consist of carrying on propaganda, or otherwise attempting to influence legislation, and this corporation shall not participate or intervene in any political campaign (including the publishing or distribution of statements) on behalf of any candidate for public office.
3. The property of Surfside is irrevocably dedicated to the purposes in Article II and II.1 hereof and no part of the net income or assets of this corporation shall ever inure to the benefit of any director, officer or member thereof or to the benefit of any private person.
ARTICLE III – INCOME AND EXPENDITURES
ARTICLE IV – MEMBERSHIP AND DUES
ARTICLE V – BOARD
a) establishes policies and procedures for meeting the purposes of Surfside as defined in Article II including monitoring, maintaining, and updating tennis court conditions at Los Osos Middle School.
b) reviews and approves the annual budget
c) plans and implements tennis competition and social events within the club.
d) plans and implements tennis and social events with other tennis-oriented groups.
e) arranges facilities for club meetings, activities, and play.
3. The immediate past President may be an ex-officio member of the board and may vote on any business before the board.
ARTICLE VI – OFFICERS
1. Officers shall be President, Vice-President, Secretary, and Treasurer.
2. The President shall preside at all meetings, conduct the affairs of the club, make committee assignments, be an ex-officio member of all club committees, and arrange the time and place of meetings.
3. The Vice-President shall act for the President when absent and assist the President as needed. The Vice-President coordinates with the Tournament Director to monitor tennis court conditions, identifies necessary capital improvements, and facilitates upgrades to courts at Los Osos Middle School.
4. The Secretary shall record and retain a permanent record of the proceedings at all board and general meetings. The Secretary shall also receive and reply to all correspondence at the board’s request.
5. The Treasurer shall collect all dues and, with the help of the Secretary, advise members of delinquencies and terminations. The Treasurer shall maintain financial records and report to the board and membership. The Treasurer shall manage tax issues. To facilitate timely individual income tax filing, the Treasurer shall inform members concerning the proportion of dues that meet the criteria for charitable deductions by February 15 of each year. The Treasurer shall propose an annual budget including current status, forecast of revenues, and itemized anticipated expenses.
ARTICLE VII – APPOINTIVE DIRECTORS
1. Appointive directors’ responsibilities include: Publicity, Tournaments, Social Activities, Membership, Editor, Historian, Central Coast Women’s Tennis League (CCWTL) and Webmaster.
2. The Publicity Director should publicize club activities and participation opportunities.
3. The Tournament Director should work with the Vice-President and Social Chairperson(s) in organizing tournaments and post-tournament activities. The Tournament Director facilitates standard Saturday group tennis and coordinates routine court upkeep and maintenance.
4. The Social Activities Director should organize the annual holiday party and other social events.
5. The Editor should publish, on a recurring basis, a newsletter containing news about club activities. The Editor should also prepare any notices of special meetings.
6. The Historian should keep a well-ordered scrapbook of club memorabilia, which should be made available for general meetings and social events. Photos and photocopies should be shared with the Webmaster. The Historian should collect and store any records, documents, or chronicles created by retiring officers that may be valuable for future use.
7. The Membership Director should prepare and distribute an updated list of all members in October of each year. The Membership Director should also facilitate member recruitment and retention.
8. The CCWTL Director should organize Surfside’s participation in the Central Coast Women’s Tennis League.
9. The Webmaster(s) should maintain and update the club’s information on the club’s website. Attendance at Board meetings is optional at the discretion of the Webmaster(s).
ARTICLE VIII – MEETINGS
ARTICLE IX – ELECTIONS
1. Election of officers shall be held during the annual meeting in April with installation in May.
2. The current board shall act as an elections committee to receive nominations and develop a slate of candidates that is announced at least two weeks before the annual meeting. Nominations may also be made from the floor at the annual meeting.
3. A majority vote of members present or represented by proxy will elect officers.
ARTICLE X – BYLAWS
*Surfside Tennis Club was formed in 1978, and the club’s first bylaws were drafted in February of that year. Over the years, the bylaws were revised several times and again in Fall 2016 to facilitate incorporation, as approved unanimously at a general membership meeting on December 3, 2016. Documents pertaining to the history of the club, including bylaws, are maintained in the club’s archives and on its website..